Tutorials
The Complete Guide to Translation Invoicing Software
How to generate professional invoices from translation tasks without copying word counts into a spreadsheet — and why your CAT tool should do it for you.
Apr 2026 · 8 min readRead
Free CAT tool · No desktop install
The free CAT tool for translators and agencies.
KanCAT is a cloud-based CAT tool that combines translation memory, Kanban project management, and built-in invoicing in a single workspace. Free to start. No desktop install. No Alt-Tab.
Team management · Linguist reports · Built-in invoicing · GDPR compliant
- Team Management · Owner & PM Roles
- Linguist Performance Reports & KPIs
- GDPR Compliant · Full Audit Trail
- Built-in Invoicing · PO Tracking
CAT Editor + Translation Memory
Translation Memory That Pays You Back
Every segment you translate is saved and reused automatically across all your projects. The CAT editor surfaces TM matches instantly — so you translate faster and charge clients accurately.
Supports XLIFF 1.2/2.0 and TMX export on Starter and above. Take your data anywhere.
CAT Editor · Translation Memory
The document has been reviewed.
Dokument rassmotrен.
100%
Please submit by Friday.
Otpravte do pyatnitsy.
78%
Review complete.
…
0%
XLIFFTMX.sdltm.sdltb
Kanban + Translation Management
Translation Project Management Without the Spreadsheets
Move projects from intake to delivery on a visual Kanban board that replaces email threads, Trello boards, and sticky notes. Deadline badges and progress bars are visible at a glance. Built for translation agencies and freelancers who manage multiple clients simultaneously.
Unlimited projects on every tier, including Free. Agency tiers add vendor proposals and PO-gated workflow — critical for localization teams that need financial traceability.
Explore all featuresKanban Board · PO Gate
Intake2
Project A
Project B
In Progress3
Project A
Project B
Review1
Project A
Accounting2
Project A
Project B
Done5
Project A
Project B
Invoicing + Billing Dashboard
Translation Invoicing Software Built Into Your CAT Tool
Generate professional PDF invoices directly from finished translation tasks — no copying word counts into a spreadsheet. Track client balances, payment status, and monthly revenue from the same dashboard. KanCAT is the only CAT tool for agencies and freelancers with native translation invoicing software included in every paid tier.
Unlimited invoicing on all paid plans. Weighted-words billing calculates billable totals based on TM match categories. Agencies on Team Pro get branded invoices and vendor billing from one dashboard.
Learn about invoicingInvoicing Dashboard
Revenue (Apr)
$4,280
Outstanding
$1,150
Invoices
24
Acme Corp$560Paid
GlobalLSP$1,150Pending
TechStart$280Draft
Security + Audit Trail
Enterprise-Grade Security, Built In From Day One
Every action on your account is logged and traceable. The 95-event audit trail with 7-year retention is built for SOC 2 and GDPR Article 30 compliance — no add-on required.
26 security vulnerabilities identified and closed before launch. TOTP 2FA on all tiers, including Free.
95-Event Audit Trail · 7-Year Retention
user.loginali@example.com2m ago
org.member_addedsara@lsp.com14m ago
invoice.createdpaulo@agency.com1h ago
2fa.enabledolga@firm.uz3h ago
project.archivedali@example.com1d ago
TOTP 2FAGDPR Art. 30SOC 2 Ready
How it works
Up and running in minutes.
No setup calls. No onboarding videos. Three steps and you are translating.
Create your workspace.
Sign up, add your language pairs and clients — takes under 2 minutes, no credit card.
Translate and manage.
Import files into the CAT editor. Move project cards through your Kanban board as work progresses.
Invoice and get paid.
Convert completed tasks to PDF invoices. Your translation memory grows with every confirmed segment.
Pricing
Start free. Upgrade when you're ready.
Free plan available forever. No credit card for freelancer plans.
Free
Free
Professional translation tools, zero cost.
- Full CAT editor with Translation Memory matching
- Glossary with auto-lookup (300 terms)
- Kanban board with unlimited projects
- 2 language pairs
- 3 clients
Most Popular
Starter
$12/mo
Everything a working translator needs. No limits that matter.
- Everything in Free, plus:
- Unlimited clients and invoices
- 4 language pairs
- 50,000 TM segments / 2,000 glossary terms
- XLIFF and TMX export
No credit card required
Team Starter
$69/mo
Your agency's first real TMS. Replaces spreadsheets, Trello, and email.
- 4 PM seats + 2 Owner seats + unlimited linguists
- 30 active projects
- Full Kanban board with vendor proposals and deadline alerts
- Weighted-words billing with TM weight presets
- 200,000 TM segments / 12,000 glossary terms
Credit card required at signup
Built right
Engineered for people who ship translations.
KanCAT is built by translators who got tired of switching between five tools. Every feature earns its place.
Free
Forever free plan — no expiry
2 min
Average workspace setup time
95
Audit event types tracked
26
Security issues closed pre-launch
Blog
From the KanCAT blog
Workflow
What Is a PO-Gated Translation Workflow?
A purchase order gate before 'Done' means no translation ships without a matching PO. Here is why LSPs need it and how to set it up in KanCAT.
Apr 2026 · 6 min readRead
Industry
Linguist Performance Tracking: KPI Cards & Leaderboards
How translation agencies can measure output, quality scores, and on-time delivery per linguist — and surface those metrics without a BI tool.
Apr 2026 · 7 min readRead
Your work. Your data. Your CAT tool.
KanCAT is the only free CAT tool online that includes translation invoicing software, Kanban project management, and a 95-event audit trail — all from one login. Freelancers get a fully functional translation management workspace at zero cost. Agencies get the localization workflow their team actually needs.